Commander Afloat Training Group, Pacific

Commander Afloat Training Group, Pacific

Michael N. Jefferson

The Afloat Training Group, Pacific (ATGPAC) Logistics Department, is comprised of various divisions under the direction of CDR (Sel)Bill Allison. Each division is responsible for training ship personnel, supply assist visits, and inspections including assist with the ships Computer Based Training (CBT) Development and Continuous Monitoring Program (CMP) Training. This article will discuss the services the ATGPAC Logistics Department provides to the fleet.

Computer Based Training:

In February 1999, CBT was developed under the direction of CDR Dennis Yeatman, who recently retired from the Navy after 24 years of dedicated service. Through its sound leadership and promotion of dedicated service to the fleet, the ATGPAC CBT Team has successfully trained numerous commands and Sailors by employing the Navy’s concept of “Sailors Training Sailors.”

It is estimated that the (ATGPAC) CBT Team, has saved the Navy in excess of a million dollars. The CBT Lab is a nonprofit organization and is supported through reimbursable funds by requesting commands. These funds are used for the production, administration, training, travel expenses, and updating of necessary computer equipment. The CBT team at ATGPAC has developed the following training CD-ROMs: Celestial Navigation, Defense Joint Military Pay System, ATM’s At Sea, Depot Level Repairable, Navy Purchase Card, ROMII, Supply Effectiveness and is currently working with the Navy eBusiness Operations Office on developing a Government Travel Credit Card mining CD-ROM, which is estimated for release sometime this fall.

S-1 Division:

The ATGPAC storekeepers are a team of combat logistic professionals who have been personally selected to provide training and support to shipboard personnel.

In addition to conducting the highly visible Supply Management Assessments (SMA) and Supply Management Inspections (SMI), the role of the team has expanded to meet the requirements of the fleet Sailor. Additional areas of involvement include the following:

(1) Limited Logistic Team Trainers (LLTTs) provide the shipboard SK with hands on, one-on-one training to increase their in rate knowledge and help support the mission of the Supply Department. The requesting ship determines the level of training and topics that are covered.

(2) Integrated Financial Analysis (IFA) provides the ships with a detailed review of their financial management program, including assisting shipboard personnel with recouping funds from Defense Finance and Accounting Services (DFAS) listings.

(3) Maintaining Open Purchase and Govemment Credit Card files for Pacific Fleet decommissioned ships.

(4) Conduct Navywide advancement exam review for SKs. Reviews are conducted one month prior to each advancement cycle.

S-2 Division:

S-2 Division provides extensive and comprehensive training for all afloat food service operations in the PACFLT.

Specific areas of training are: (1) retained financial records and returns for both general and private messes, (2) receipt and inventory procedures, (3) NAVSUP 1090/1282, (4) safety and sanitation, (5) menu planning/healthy options/weight control, (6) serving techniques, (7) procedure for procurement for overseas stores, (8) formal and informal procedures for surveys-DD200 /NAVSUP Form 1334, and (9) the Food Service Management (FSM II) Automated System.

The ATGPAC MS Assessment Team also offers off duty in-rate advancement training for all mess management specialists. The team has an open door policy to the fleet and will respond to all questions via phone call or e-mail. Please visit the ATGPAC Web site at www.atgpac.navy.mil.

S-3 Division:

S-3 Division provides a comprehensive assessment of retail operation’s competency through evaluations of shipboard records, receipts procedures, breakout procedures, inventory procedures, cash collection procedures, and sanitation and maintenance of service activities.

Assistance to Surface Force, Pacific Fleet includes: (1) records and returns review prior to submission to DFAS; follow-up quarterly of unmatched expenditures; (2) consolidate annual stock turn figures for each ship; (3) provide continuous training to ship’s serviceman personnel by conducting Navywide examination reviews; (4) precommissioning unit training at site of ship construction; (5) produce training CD-ROMs from CBT for fleet use; (6) provide quality assurance and records/ files maintenance for decommissioned ships and including storage for the ships’ records; (7) conduct ship’s store officer, senior enlisted ship’s serviceman, and barber seminars; (8) process invoice payments for decommissioned ships; (9) provide SH personnel as shipboard evaluators; (10) make recommendations for Best Sales and Service award; (11) provide assistance by phone to ships out ofhomeport, and (12) NAVSUP PUB reviews.

PPAT Division

The Pay, Personnel and Administration Training (PPAT) Team at ATGPAC San Diego are prescreened and selected among the finest in the fleet. Their mission is primarily advisory and assistance in nature for all Pacific Fleet and shore activities. They provide guidance for on-the-job training, situational advice, and technical assistance in general administrative, personnel, and disbursing matters. Furthermore, they recommend improvements to methods and procedures; standardize operations and information to improve training, job performance and customer satisfaction.

The special on-the-job training provided to PACFLT includes: (1) refresher training on DJMS; (2) Integrated Automated Travel System; (3) Manpower/NEC management; (4) legal procedures; (5) R-Admin, and (6) ITEMPO reporting.

The team collaborates and works very closely with the force disbursing personnel of Commander Naval Surface Force, U.S. Pacific Fleet; and Commander Naval Air Force, U.S. Pacific Fleet; DFAS San Diego Operating Location; Fleet Training Center San Diego; DFAS Fleet Support Detachment San Diego; and Commander Naval Region Southwest Disbursing/Personnel On-site Audit Team.

3-M Division

The ATGPAC Maintenance and Material Management (3-M) team’s primary goal is providing 3-M training and support to Navy ships and shore commands. With the recent reimplementation of the 3-M assessment process for fleet commands, our team has been tasked with providing the fleet with 3-M Baseline Assessments (BLA) with one end goal in mind: Keep the U.S. Navy at the highest state of material readiness through a good working 3-M program and “train the trainers.”

Our 3-M team stands by to provide commands with training in the following areas:

* Performance Monitoring System Admin

* PMS Spot Checking

* Material Data Sheet/ Combat Systems Management Plan

* Equipment File Validation

Continuous Monitoring Program (CMP):

CMP was originally developed by Commander, Naval Surface Force, U.S. Atlantic Fleet, and Commander, Submarine Force, U.S. Atlantic Fleet but is now also being used by COMNAV-SURFPAC and Commander, Submarine Force, U.S. Pacific Fleet. CMP consists of shipboard CMP Extractors for S1 and S2, which provide supply officers, leading SKs and leading mess management specialists with a great tool to improve their operations. A CMP Extractor program is being developed for S3 and should be available by fall 2002. The on board CMP extractors provide summary reports and detailed data and can be run as often as desired to monitor key or pulse areas. Between the first and tenth of every month, the CMP extractor programs automatically export a file that is sent to the respective type commander. For COMNAVSURFPAC ships, monthly CMP files are forwarded to ATGPAC. The CMP files received from ships are loaded to a Web server, where both summary and detailed “drill down” data can be accessed by authorized users.

The ATGPAC Fleet Integrated CMP Support (FICS) Team was recently formed to assist COMNAVSURFPAC ships with using CMP to monitor and improve on-board processes in Stock Control (S-1) Division and Food Service (S-2) Division. Each member of ATGPAC’s FICS Team has specific ships that they are solely responsible for. They train the shipboard SKs and MSs on how to use the CMP extractors, evaluate output, and process the information to improve on-board processes. The S1 CMP extractor pulls data from SNAP II or R-Supply to create 14 pulse areas, which can be viewed on the CMP Web site. The pulse areas are:

* ARRCs–Displays stock records re containing an Automatic Reorder pr Restriction Code (ARRC) and/or a limit flag. These can be reviewed for accuracy.

* AT6 Count–Number of excess line items.

* Average AT6 Amount–Average dollar value of excess material.

* DLR_FY–Current fiscal year depot level repairable (DLR) carcass charges, including surveys, expressed as a percentage of DLR obligations.

* DLR_PFY–Prior fiscal year DLR carcass charges, including surveys, expressed as a percentage of DLR obligations.

* SRF Maint–Stock Record File (SRF) Maintenance is the number of stock records having invalid data (i.e., on hand balance with no location, etc.)

* Gross Effectiveness–For current month and a four-month average.

* Net Effectiveness–For current month and a four-month average.

* Range–Percent of allowed items with at least one on hand.

* Depth–Percent of allowed items having on hand equal to or greater than the requisitioning objective (RO).

* MOF Maintenance–Percent of requisitions in the Material Outstanding File (MOF) having valid status.

* Internal MOV–Percent of requisitions in the MOF having an open Job Sequence Number (JSN).

* Reorder Rvw Value–Reorder review dollar value, which shows the dollar value of stock items not on hand and not on order.

* RO Rvw Count–Reorder review count, which provides the number of stock items not on hand and not on order.

* Rqmt Proc–Requirements processing, which shows the number of requirements over 15 days old awaiting department head approval.

* SIM Zero Balance–Number of selected item management (SIM) items having zero on hand balance.

The ARRC, MOF maintenance, reorder review and SIM zero balance pulse areas directly impact net and gross effectiveness and readiness; therefore, these pulse areas and the DLR carcass charge area should receive the most attention from the Supply Department leadership.

ATGPAC’s S-2 Division also trains shipboard food service personnel on the CMP program to improve inventory validity and accountability. For S-2, CMP can be loaded on the Food Service Management (FSM) computer or any other PC. If loaded on another PC, the ship’s S-2 record keeper simply loads the most recent FSM day back to the CMP computer and runs the extractor. Food service has five pulse point areas as follows:

* Food Service Daily Posting

* FSM Inventory Accuracy

* FSM Total Inventories Conducted

* Over/Under Issue for the Month

* Suppo/FSO Audits

Of the five pulse point areas, CMP data for the past year shows that Supply Office/Food Service office audits and FSM inventory accuracy are the most common pulse point problem areas. Just a little reminder: When extracting CMP reports for S-2 to submit to ATGPAC, make sure to use a day back from BEFORE closeout. If a day back from after closeout is used, only data from the first day of the current month is used and all CMP categories show up on the report with zeros.

Definitions of all pulse point areas and the standard that must. be achieved to be green in each pulse point area are available on each TYCOM’s Web site. As an example, after logging in to the SURFPAC’s CMP Web site at https:// surflant.spear.navy.mil/cnspcmp, a user would:

Click “View CMP Data”

Click “Pulse Point Grid”

Select their ship’s name

Click the radio button next to “Last

12″

Click “View Grid”

Double click on the heading of each column and the definitions and standards will appear in a pop up window.

By double clicking a particular pulse point cell, such as the cell under the “SIM Zero Bal” column, a pop-up window appears. Then, by clicking “ZEROSIM Drilldown,” the stock numbers of the zero balance SIM items appear.

Check it out and you’ll discover that the CMP extractor and Web site is a great management tool.

LT Michael Jefferson reported to ATGPAC in October 2001 after serving as Supply Officer in USS Mount Vernon. SKCS (SW) Penny Sallay transferred fi”om the USS John C. Stennis (CVN 74) in June 1999, and was assigned to ATGPAC Customer Service/Supply. She came to work in the CBT Lab October 2000 and has broadened her knowledge to CBT Programming and Development.

Lietenant Michael N. Jefferson, SC, USN, Logistics Assessment Officer

Senior Chief Storekeeper (SW) Penny Kay Sally, USN, Computer Based

Training Program Manager, Afloat Training Group Pacific

COPYRIGHT 2002 U.S. Department of the Navy, Supply Systems Command

COPYRIGHT 2003 Gale Group