ADAA/AGD 2003 Annual Conference Program Nashville, Tennessee, July 16-19, 2003: New Beginnings – American Dental Assistants Association, Academy of General Dentistry – Calendar
A HISTORIC SOUTHERN EXPERIENCE–Celebrate With Us in Shaping Our Future
Welcome to the American Dental Assistants Association’s 79th Annual Conference. We have planned a variety of lectures and participation courses, none of which will conflict with Governance this year. All participants will be able to learn and grow with the excellent educational programs scheduled. This is one of the best times to meet people who may help you become more successful. Awaiting you are new contacts, new products, new educational opportunities and new innovations. All this while renewing old friendships and making new ones.
Each conference provides fresh challenges and opportunities in educational growth and professional development. The American Dental Assistants Association is doing its best for you at this meeting to meet these challenges of the future.
Don’t forget to have fun! Attend the social functions, President’s Gala and Installation, Foundation Fundraiser. You are also invited to see some of the sites and experience historic tours of Tennessee.
This annual conference will begin with a “New Beginning”–the First International Symposium. This will be an all day activity with ADAA and the Canadian Dental Assistants’ Association co-chairing the event. Everyone is welcome to join us at the First House of Delegates for special highlights: the color guard presentation by the U.S. Army, the Fellowship Convocation and featured speaker Linda L. Miles.
My best wishes that your conference experience be enjoyable and educationally fulfilling. Remember one of the hidden benefits of your conference is the opportunity to build new acquaintances. Make your conference experience pay for itself many times over.
Karen Waide, CDA, EFDA
ADAA President, 2002-2003
THE AGD AND NASHVILLE: Plug into the Energy
Welcome to Nashville and the Academy of General Dentistry’s 51st Annual Meeting, where the rhythm and pulse of Music City USA create the perfect backbeat for the education, networking and fun that lie ahead for you and your family.
When the day’s learning is over, be sure to get outside and experience the beauty and verve of Nashville. Whether you sign up for one of the AGD’s tours or head out on your own, adventure awaits you. So indulge your hunger for learning, fun and camaraderie. Catch up with old friends, make some new ones, and, most importantly, enjoy. It’s all here for you.
James G. Richeson Jr., DDS, FAGD
AGD President, 2002-2003
2003 ANNUAL CONFERENCE DAILY SCHEDULE
WEDNESDAY, July 16
8:00 am-4:30 pm
International Symposium
Delta Island ABC
Noon-1:30 pm
Luncheon
Delta Island E
4:30-5:00 pm
Course Managers’ Orientation
Delta Island E
5:00-6:00 pm
New Delegate Orientation
Delta Island E
5:00-10:00 pm
Board of Trustees Meeting
Delta Island Boardroom
THURSDAY, July 17
8:00-9:15 am
District Caucuses
#1 Delta Island A
#2 Delta Island B
#3 Delta Island C
#4 Delta Island E
#5 Delta Island F
#6 Governor’s Chambers A
#7 Delta Island Boardroom
#8 Governor’s Chambers B
#9 Governor’s Chambers C
#10 Governor’s Chambers D
#11 Delta Island Boardroom Foyer
#12 Governor’s Chambers E
9:30-11:30 am
Step Up to Power Brushes
Tonya Ray, RDH, MA
Credit Hours: 2–Lecture
Fellowship/Mastership–Elective
Delta Island E
9:30-11:30 am
Quality Assurance in Dental Imaging
Joanne Amorese
Credit Hours: 2–Lecture
Fellowship–BC3; Mastership–M6
Delta Island F
12:15-3:00 pm
First House of Delegates
Convocation Ceremony
Meet the Candidates
Featured Speaker
Linda L. Miles,
CSP, CMC
Washington B
3:00-8:00 pm * Exhibits
Exhibit Hall
3:00-5:00 pm
Discover Your Incredible Future!
Joseph Blaes, DDS
Credit Hours: 2–Lecture
Fellowship–AC1; Mastership–M8
Delta Island E
3:00-5:00 pm
Provisionals Made Easy
Kathleen Randolph
Credit Hours: 2–Participation
Fellowship–AC1; Mastership–M8
Delta Island F
7:15-10:00 pm
Fun(d) Party–Murder Mystery Play
“Tooth or Consequences”
Delta Island ABC
FRIDAY, July 18
7:00-9:15 am
BREAKFAST FORUMS
Report Card on Oral Health in
America
Lois Reynolds
Credit Hours: 2–Lecture
Fellowship–AC2;
Mastership–Elective
Delta Island F
Update on New CDC Guidelines
Sharon Dickinson, CDA, CDPMA
Credit Hours: 2–Lecture
Fellowship–P2; Mastership–M1
Delta Island E
9:30-10:30 am
FORUMS
Bylaws Forum
Delta Island A
Legislative Forum
Delta Island C
ADAA/DANB Forum
Delta Island B
10:00 am-6:00 pm * Exhibits
Exhibit Hall
11:00 am-12:30 pm
REFERENCE COMMITTEES
Bylaws Reference Committee 1
Delta Island C
Finance Reference Committee 2
Delta Island B
Reference Committee 3 (if needed)
Delta Island A
Noon-2:00 pm
Exhibit Hall Luncheon (complimentary)
Exhibit Hall
2:00-4:00 pm
Advancing Women’s Health by the
Dental Team
Margaret I. Scarlett, DMD
Credit Hours: 2–Lecture
Fellowship–AC2;
Mastership–Elective
Delta Island E
4:15-5:45 pm
District Caucuses
#1 TBA
#2 TBA
#3 TBA
#4 Delta Island E
#5 Delta Island F
#6 Governor’s Chambers A
#7 Delta Island Boardroom
#8 Governor’s Chambers B
#9 Governor’s Chambers C
#10 Governor’s Chambers D
#11 Delta Island Boardroom Foyer
#12 Governor’s Chambers E
6:00-8:00 pm
Membership Forum
Delta Island ABC
SATURDAY, July 19
7:00-8:00 am
District Caucuses (optional)
Same room assignments as
Friday, July 18, 4:15 pm
8:00-10:00 am
Will You Still Need Me, Will You
Still Treat Me, When I’m 64?
Linda Niessen, DMD, MPH
Credit Hours: 2–Lecture
Fellowship–AC2; Mastership–Elective
Delta Island E
8:00-10:00 am
Complementary and Alternative
Medicine: The Role of the Dental
Professional
Leslie Andrews, RDH, MBA
Credit Hours: 2–Lecture
Fellowship–AC2; Mastership–Elective
Delta Island F
9:00 am-2:00 pm
Exhibits
Exhibit Hall
10:15 am-12:30 pm
Second House of Delegates
Washington B
Noon-2:00 pm
Exhibit Hall Luncheon (complimentary)
Exhibit Hall
1:30-5:00 pm
When Broken Appointments Shatter
Profitability
Linda Drevenstedt
Credit Hours: 3.5–Lecture
Fellowship–BB1; Mastership–M18
Governor’s Ballroom B
6:00-10:00 pm
President’s Gala
Governor’s C & D
SUNDAY, July 20
8:00 am-Noon
Board of Trustees Meeting
Delta Island Boardroom
COUNCIL ON ANNUAL
CONFERENCE
Kay Mosley, CDA
Chairman, Oklahoma City, OK
Cathy Roberts, CDA, EFDA, COA,
CDPMA, FADAA
Vice Chairman, Bloomington, IN
ANNEAL CONFERENCE
SUB-COMMITTEES
2003 Annual Conference
Minutes Review
Susan Rexroat, CDA, CDPMA
Chairman, Winter Haven, FL
Mary Harrison, CDA, EFDA, EFODA
Portland, OR
Lana Wright, CDA, RDA
Concord, CA
Awards
Cathy Roberts, CDA, EFDA, COA,
CDPMA, FADAA
Chairman, Bloomington, IN
Marcella D. McClain, CDA, EFDA
Snohomish, WA
Wilhemina R. Leeuw, CDA, AS
Ft. Wayne, IN
Conference Rules
Mary Ann Snarski
Chairman, Elgin IL
Credentials
Mary Harrison, CDA, EFDA, EFODA
Chairman, Portland, OR
Lana Wright, CDA, RDA
Concord, CA
Elections and Balloting
Mary Harrison, CDA, EFDA, EFODA
Chairman, Portland, OR
Mary Ann Snarski
Elgin, IL
Local Liaison
Mary Ellen Vaughn
Knoxville, TN
Nominations
Mary Ann Snarski
Chairman, Elgin, IL
Mary Harrison, CDA, EFDA, EFODA
Portland, OR
Susan Rexroat, CDA, CDPMA
Winter Haven, FL
COUNCIL ON GOVERNANCE
Kimberly G. Bland, CDA, EFDA, EFOA
Chairman, Bradenton, FL
Angela M. Swatts, CDA, EFDA
Vice Chairman, Indianapolis, IN
ADAA OFFICERS & TRUSTEES 2002-03
Karen Waide, CDA, EFDA
ADAA President
Kay Mosley, CDA
ADAA President-Elect
Cathy Roberts, CDA, EFDA, COA,
CDPMA, FADAA
ADAA Vice President
Natalie Kaweckyj, RDA, CDA, CDPMA,
COA, COMSA, FADAA
ADAA Secretary
Cynthia K. Bradley, CDA, EFDA, CDPMA
ADAA Immediate Past President
Sue-Ellen M. Casey, CDA
ADAA First District Trustee
Sarah L. Gresko, CDA, RDA
ADAA Second District Trustee
Robin Caplan, CDA, QDA, DRT
ADAA Third District Trustee
Bettie S. Rogers, CDA
ADAA Fourth District Trustee
Kimberly G. Bland, CDA, EFDA, EFOA
ADAA Fifth District Trustee
Angela M. Swatts, CDA, EFDA
ADAA Sixth District Trustee
Debra L. Von Alman, CDA, RDA
ADAA Seventh District Trustee
Shelley B. Douglas
ADAA Eighth District Trustee
Marthann Dafft
ADAA Ninth District Trustee
Linda Kihs, CDA, EFDA, FADAA
ADAA Tenth District Trustee
Sheryl Stuewe, CDA
ADAA Eleventh District Trustee
Kristy S. Borquez, CDA, RDAEF, FADAA
ADAA Twelfth District Trustee
ADAA CENTRAL OFFICE STAFF
Lawrence H. Sepin, Executive Director
Douglas McDonough
Assistant Executive Director & Director
of Marketing & Communications
Jennifer Blake, CDA, EFDA, FADAA
Director of Education & Professional
Relations
Isabel Guillen, Data Entry Coordinator
Ada Marrell, Comptroller
Dennis Marrell, Administrative Assistant
Barbara McDonough
Publications Production Editor
Robert Palmer, Advertising Sales Manager
Santos Robles, Manager of Education/
Information Support
Nancy Rodriguez
Senior Information Systems Analyst
Roberta Worm, CDA
Manager of Meetings & Board Finances
& Services
A10 President’s Gala
Saturday, July 19, 2003 6:00 pm-10:00 pm Cocktails at 6:00 pm (cash bar) Dinner at 7:00 pm Fee: $70–Governor’s C & D
Take this opportunity to enjoy a delicious dinner and delightful camaraderie as the ADAA’s 79th Annual Conference draws to a close. As always, ceremonies will include the introduction and installation of the new president and board of trustees. A brief awards ceremony will also be presented. Join us as the ADAA inaugurates a new beginning and a new year of professional service.
See page back page of this official program for information about the Gala ticket exchange.
ADAA EDUCATION:
Thursday, July 7, 2003
A01 Step Up to Power Brushes Tonya Ray, RDH, MA Delta Island E Credit Hours: 2–Lecture Fellowship/Mastership–Elective 9:30 am-11:30 am
Ninety percent of dental practices in the U.S. report they recommend some type of power toothbrush for their patients. Learn how to make wise decisions for your patients. A brief history of power toothbrushes during the past 30 years is presented and a look at research that has provided insight to the dental professionals’ changing opinions is also addressed.
Ms. Ray has held several varied positions during her career in dentistry which include clinical hygienist, assistant professor at Baylor College of Dentistry, and author. She is currently the national manager of professional education with Oral-B Laboratories. Ms. Ray has been awarded “Corporate Member of the Year” by the American Dental Assistants Association and is currently Vice Chairman of the ADAA Foundation.
A02 Quality Assurance in Dental Imaging Joanne Amorese Delta Island F Credit Hours: 2–Lecture Fellowship–BC3; Mastership–M6 9:30 am-11:30 am
Join in this useful presentation on troubleshooting errors in film processing. Receive “enlightening” tips for your darkroom, and make informed decisions on film speeds and exposure times. Learn more about panoramic film/screen systems and environmental solutions for the dental office.
Joanne Amorese has been in the field of health imaging for over 20 years. As a Sales and Service Representative for Eastman Kodak Company she provides technical assistance to dental offices on the use of a variety of films and processing chemistries used in today’s busy practices.
A03 Discover Your Incredible Future! Joseph Blaes, DDS Delta Island E Credit Hours: 2–Lecture Fellowship–AC1; Mastership–M8 3:00 pm-5:00 pm
A well trained clinical assistant operating in a well organized treatment area can significantly reduce the time necessary to complete any procedure. This fast moving course demonstrates how the proper handling of materials can make procedures faster, better and more fun for the entire dental team. This is an exciting and enjoyable learning experience that will lead to an improvement in your every day working environment.
Dr. Blaes has created a unique, innovative, insurance-free, fee-for-service general practice in St. Louis, Missouri, that emphasizes preventive, esthetic, reconstructive and implant dentistry. Because of his interest in new and innovative materials and techniques, Dr. Blaes began writing “Pearls for Your Practice” in Dental Economics. The column quickly became a trusted resource for new dental materials and techniques. In 1996 he was named editor of Dental Economics magazine and is responsible for its new editorial direction. His lecture and hands-on programs for dentists and allied dental personnel have won rave reviews around the country.
A04 Provisionals Made Easy Kathleen Randolph Delta Island F Credit Hours: 2–Participation Fellowship–AC1; Mastership–M8 Course Fee: Members $45 Non-members $70 Onsite Fee: Members $55 Non-members $80 3:00 pm-5:00 pm
Learn the functions of provisionals and the different types of matrices and materials available in this hands on environment. Make your own provisional using techniques that will be effective and easy to use in your dental office.
Kathleen Randolph received a Business Administration Degree from St. Mary’s University, Winona, MN. For the past eight years she has provided technical support to the 3M ESPE Dental Products organization and dental industry. Ms. Randolph coordinates and implements customer research for product development, conducts product education and training, leads new product commercialization teams and authors technical publications. Dental background, technical experiences and the customer’s perspective are incorporated into her lectures.
Friday, July 18, 2003
A05 Report Card on Oral Health in America (Breakfast Forum) Lois Reynolds Delta Island F Credit Hours: 2–Lecture Fellowship–AC2; Mastership–Elective Course Fee: Members $30 Non-members $45 Onsite Fee: Members $40 Non-members $55 7:00 am-9:15 am (full breakfast included)
In Fall 2000, Oral Health America released the National Oral Health Report Card, which examines all 50 states and the District of Columbia. The report found great variation among the states in a range of measures, including fluoridation rates, Medicaid reimbursement rates, incidence of oral cancer, spit tobacco use, frequency of dental visits, etc. The overall United States grade was a “C-“. Fortunately, safe and effective oral disease preventive measures do exist. Learn how individuals, communities, and the health profession can and must continue to work together to create successful policies and programs that will make oral health care an integral part of overall health care.
Lois Reynolds has more than 20 years’ experience as a dental professional. From chairside dental assistant, expanded duty dental assistant, Certified Oral and Maxillofacial Surgery Assistant, health educator to consultant and professional speaker. Ms. Reynolds is a full time member of the Oral Health America team and serves as a resource to states, organizations and individuals, assisting in developing partners, projects/programs and resources to improve oral health for their state, region and community.
A06 Update on New CDC Guidelines (Breakfast Forum) Sharon Dickinson, CDA, CDPMA Delta Island E Credit Hours: 2–Lecture Fellowship–P2; Mastership–M1 Course Fee: Members $30 Non-members $45 Onsite Fee: Members $40 Non-members $55 7:00 am-9:15 am (full breakfast included)
A leading dental educator will overview the changes to the revised Center for Disease Control and Prevention (CDC) infection control guidelines and what these changes mean to the dental team. As a bonus, the Organization for Safety & Asepsis Procedures (OSAP) will provide each participant a guidelines workbook. This workbook was developed by OSAP in cooperation with the CDC. It provides practical insights, and walks the dental professional through the guidelines from a dental office’s perspective.
Sharon K. Dickinson, CDA, CDPMA, is an authorized OSHA Outreach Trainer in Occupational Safety and Health Standards for General Industry. Ms. Dickinson has been actively involved in the dental profession as a chairside assistant, office manager, consultant, and educator. Sine 1981, director of the dental assisting program at El Paso Community College. An active member of the American Dental Assistants Association, she held the position of President of the Texas DAA and ADAA Ninth District Trustee from 1988-1993. She is currently President of the Texas Association of School Based Health Centers.
A07 Advancing Women’s Health by the Dental Team Margaret I. Scarlett, DMD Delta Island E Credit Hours: 2–Lecture Fellowship–AC2; Mastership–Elective 2:00 pm-4:00 pm
Science is rapidly changing when addressing health differences between men and women. A recent Institute of Medicine report outlined the differences, spurred by data available since federal legislation mandated the inclusion of women and minorities in clinical research trials. Recent myths and controversies about women’s health are addressed, including premenopausal dry mouth, hormone replacement therapy, differential response to pain and gender differences in response to heart disease. The dental assistant has an important role in educating patients/consumers about the rapidly changing science base and their health. They are positioned to provide education about the differences between men and women in oral and systemic health.
Dr. Margaret I. Scarlett is an accomplished clinician, scientist, lecturer and policy expert in dentistry as well as women’s health. As immediate past president of the American Association of Women Dentists, she has been an advocate for women in dentistry. Currently, she is the editor of the Woman Dentist Journal, a journal reaching out to women dentists and dental team members nationally and internationally. While working at the Centers for Disease Control and Prevention, she was assigned to the Office of the U.S. Surgeon General. She worked on a broad array of policy issues, including working in the Office on Women’s Health for the U.S. Department of Health and Human Services.
Saturday, July 19, 2003
A08 Will You Still Need Me, Will You Still Treat Me, When I’m 64? Linda Niessen, DMD, MPH Delta Island E Credit Hours: 2–Lecture Fellowship–AC2; Mastership–Elective 8:00 am-10:00 am
Aging successfully includes a healthy dentition. This program will discuss the unique oral health needs of an aging population. It will review changes associated with aging and diseases and how they affect oral health. Common medical conditions and the medication patients take that increase their risk for caries, periodontal disease and other oral problems will be examined. Modifications of dental treatment for patients with special needs will be discussed and cases will be provided to illustrate the efforts of the dental team in assisting patients to age successfully.
Linda Niessen, DMD, MPH currently serves as Vice President, Clinical Education for DENTSPLY International. She holds a faculty appointment as Clinical Professor in the Department of Restorative Sciences at the Baylor College of Dentistry, a member of the Texas A & M Health Science Center in Dallas, Texas. She provides patient care at the VA North Texas Health Care System to residents of the Transitional Care Unit.
A09 Complementary and Alternative Medicine: The Role of the Dental Professional Leslie Andrews, RDH, MBA Delta Island F Credit Hours: 2–Lecture Fellowship–AC2; Mastership–Elective 8:00 am-10:00 am
Americans are seeking alternative care (either exclusively or in conjunction with allopathic/traditional therapies) in record numbers. This program is designed to help the dental professional gain a solid working knowledge of alternative medicine and how it relates to dentistry.
Leslie Andrews, RDH, MBA is a graduate with honors of the Fones School of Dental Hygiene at the University of Bridgeport (CT), a status achieved after 15 years in the corporate arena in sales, marketing and advertising. Ms. Andrews has been active in the Connecticut Dental Hygienists Association and in the Association’s local and national groups. She is author in the Journal of Practical Hygiene of a department entitled “Complementary and Alternative Medicine: Ancient Wisdom, New Frontier”. She continues as a practicing clinical hygienist.
L07 When Broken Appointments Shatter Profitability Linda Drevenstedt Governor’s Ballroom B Credit Hours: 3.5–Lecture Fellowship–BB1; Mastership–M18 Co-sponsored with the AGD 1:30 pm-5:00 pm
The money lost from broken appointments can be a wake-up call for your practice. How are you managing the lost productivity and income? This course gives you specific verbal skills and letters to reduce broken appointments.
Ms. Drevenstedt is President of Drevenstedt Consulting, LLC.
Top 10 reasons you should attend CE Courses
1. Earn hours for national certification
2. Earn hours for state registration
3. Earn hours for ADAA Fellowship
4. Earn hours for ADAA Mastership
5. Meet non-member dental assistants from your area
6. Win door prizes to pamper yourself
7. Share ideas with your colleagues
8. Because your patients deserve the BEST
9. Win free CE continuing education home study course
10. Learn something new
Have fun while learning. There will be a new format for CE Courses this year. Get introduced to non-member dental assistants from your area and have the opportunity to win door prizes you won’t want to miss.
PROPOSED 2003 ADAA CONFERENCE RULES
RULES ON ATTENDEES OF THE ADAA ANNUAL CONFERENCE
1. No individual shall take part in the proceedings of the Annual Conference (except in preliminary caucuses) until the individual has registered and secured an official conference badge. Badges must be visible at all business and educational functions.
2. No person, group, or company may sell merchandise or materials unless duly registered as an exhibitor.
REGISTRATION
1. Individuals attending business and educational sessions must register prior to admittance.
2. In addition, the Board of Trustees and all delegates and alternates must receive the Official Credentials card at the registration desk in order to receive official ribbons and voting cards for balloting and to attend House of Delegates sessions.
RULES ON CREDENTIALS SUB-COMMITTEE
1. The Credential Sub-Committee shall report at the beginning of each meeting of the House of Delegates the number of credentialed delegates, alternates, and voting members of the Board of Trustees who are registered and shall make a supplementary report at each House of Delegates business session.
RULES ON HOUSE OF DELEGATES MEETING
1. The House of Delegates of the American Dental Assistants Association shall consist of: 1) credentialed delegates elected by the state associations or the membership of geographical areas with no state associations or (in their place) credentialed alternates; and 2) the credentialed voting members of the Board of Trustees.
2. Trustees shall be seated together with their credentialed delegates in a reserved area. Pages are authorized to escort other individuals from this area. Officers shall be seated at the dais.
3. One student delegate (without voting privilege) from each state may be seated on the floor with their respective state delegation.
4. All motions and amendments made from the floor shall be presented in writing on an official form to the presiding officer.
5. Debate on any question shall be limited to two (2) minutes for each speaker. The timekeeper shall indicate to each speaker a thirty (30) second warning before expiration of time allowed. No speaker shall speak more than once on the same question until all have spoken.
6. The right to speak may be granted to any individual who is not a member of the House of Delegates by the Chair or by a majority vote of the House of Delegates.
7. Materials pertaining to elections shall be limited to credentials and position statements.
8. One official electronic recording of the proceedings of the House of Delegates shall be made by the ADAA for the purpose of facilitating preparation of the minutes of the House of Delegates. No other recording (i.e. audio or video) of the business proceedings of the Annual Conference shall be permitted unless permission is granted by the House of Delegates. Minutes of the House of Delegates are the official and exclusive record of the proceedings. Minutes shall be available to ADAA members upon written request and payment of a service fee.
9. A committee to review the House of Delegates minutes shall be appointed by the President during the 1st House of Delegates. The committee shall function in accordance with the ADAA Manual of Procedures.
10. The Board of Trustees shall have the authority to approve the minutes of the House of Delegates after receipt of the final report of the committee to Review the Minutes of the House of Delegates.
11. All electronic devices (i.e. cell phones, pagers, etc.) shall be silenced during all ADAA House of Delegates proceedings except for those of ADAA staff.
12. Roberts Rules of Order/Newly Revised (Current Edition) shall be the parliamentary authority.
13. These Conference Rules shall remain in effect until the next meeting of House of Delegates, whether this be at the next Annual Conference or at a special meeting of the House of Delegates.
RULES ON DELEGATES
1. Credentialed alternates may take the place of credentialed delegates during any business meetings, provided such changes are recorded by the Chairman of the Credentials Sub-Committee. Such changes must be verified by the District Trustee or the State President.
2. Delegates wishing the floor shall approach a microphone, wait to be recognized, address the Chair, state their names and the names of their state association and/or district, and whether speaking in favor of or in opposition to the question.
RULES ON MOTIONS IN RESOLUTION FORMAT
The following rules pertain only to motions in “resolution” format that have not been noticed in the Delegates’ Handbook:
1. A resolution offered by an individual member, council, or district shall be in writing. It must be signed by the individuals who made and seconded the resolution. Each individual signing the resolution shall be a voting member of the House of Delegates.
2. Prior to presenting the resolution to the House of Delegates, the Chair shall be given notice of the resolution. Once notice of the resolution has been made, it shall be submitted directly to the Resolutions Reference Committee without debate. In accordance with the ADAA Manual of Procedures, the Resolutions Reference Committee shall assure that the proposed resolution is in proper format prior to transmission to the House of Delegates.
3. The rules contained within this section pertain to all new resolutions as well as motions for amending, substituting, or rescinding existing resolutions referenced in the ADAA Manual of Policies and Resolutions.
4. Once the resolution is in proper form it shall be presented to the House of Delegates for action. The Resolutions Reference Committee shall report to the House of Delegates any recommendations regarding the resolution.
RULES ON NOMINATIONS AND ELECTIONS
1. Individuals who have not been nominated prior to February 1 of the election year may be nominated from the floor of the House of Delegates by a voting member. Candidates nominated from the floor must make written qualifications available to all delegates voting for this position. The voting member must inform the House of Delegates of the candidates’ qualifications and shall submit these qualifications to the Secretary. All candidates shall make an oral statement to the Delegates and may distribute only informational materials to the House of Delegates. Campaign material is not allowed for distribution to the House of Delegates.
2. No candidate for office shall serve as a teller.
GENERAL INFORMATION
EXHIBIT HALL HOURS
Thursday, July 17 3:00 pm-8:00 pm
Friday, July 18 10:00 am-6:00 pm
Saturday, July 19 9:00 am-2:00 pm
REGISTRATION HOURS
ADAA/AGD Registration area
Wednesday, July 16 3:00 pm-6:30 pm
Thursday, July 17 7:00 am-8:00 pm
Friday, July 18 7:00 am-5:00 pm
Saturday, July 19 7:00 am-4:00 pm
ADAA CREDENTIALING HOURS @
ADAA/AGD Registration Area
Wednesday, July 16 3:00 pm-6:30 pm
ADAA CREDENTIALING HOURS @
Washington B Foyer
Thursday, July 17 11:30 am-noon
Saturday, July 19 9:30 am-9:45 am
BALLOTING
Delta Island Boardroom
Friday, July 18 6:30 am-8:00 am
Saturday, July 19 6:30 am-7:30 am
WAYS & MEANS TABLES & SILENT AUCTION
Washington B Foyer
Thursday, July 17 11:30 am-5:00 pm
Friday, July 18 9:15 am-2:00 pm
Saturday, July 19 10:00 am-1:00 pm
ADAA PRESIDENT’S GALA
TICKET EXCHANGE
The voucher you received for the Gala must
be exchanged for a ticket at the Gala Ticket
Exchange Table. Ticket exchanges will be
handled during the half hour immediately following
education.
Thursday, July 17, 5:00 pm-5:30 pm
Immediately following education
Delta Island Boardroom Foyer
Anyone holding a voucher who has NOT
exchanged it for a ticket by 5:30 pm Thursday
should see their District Trustee for last minute
seating assistance.
ADAAF
THE AMERICAN DENTAL ASSISTANTS
ASSOCIATION FOUNDATION
thanks the following companies and organizations
for their generous contributions which have aided
in the funding of education for ADAA’s annual
conference as well as for many other worthwhile
educational activities throughout the year.
A-dec Inc.
Align Technology, Inc.
American Dental Cooperative
Bertholon-Rowland
Biotrol International
Colgate Oral Pharmaceuticals
Dental Assisting National Board
DentalEZ Group
Dentalworkers
Dentsply Professional
Eastman Kodak Company
E.C. Moore Company
Forest Medical Products Inc.
GC America Inc.
Harry J. Bosworth Company
Heraeus Kulzer Inc.
HPSC
Hu-Friedy
Instrumentarium Imaging, Inc.
John O. Butler Company
KaVo America Corporation
Kerr Corporation
Oral-B Laboratories
Patterson Dental Supply, Inc.
PennWell Corporation
Pentron Clinical Technologies
Philips Oral Healthcare / Sonicare
Pinnacle Products Inc.
Porter Instrument Company
Pro-Dentec
The Procter & Gamble Company
Serona USA
S.S. White Burs Inc.
Sullivan-Schein Dental
3M ESPE Dental Products Division
Ultradent Products, Inc.
Waterpik Technologies
2003 Proposed ADAA Bylaws Amendments
The following ADAA Bylaws Amendments have been recommended for adoption by the Bylaws Subcommittee.
PROPOSED AMENDMENT #1
Article IV Membership Section 2 Membership Classifications E. Life 2. Privileges of Life Membership (b)
Strike “twenty-five (25%)” and insert “ten percent (10%)”. Add proviso. Proposed Amendment to read:
b. A life member who has maintained continuous active membership interrupted by student membership, for a period of thirty-five (35) years shall pay National dues at a ten percent (10%) reduction.
Proviso: This does not affect the members who have achieved life membership before July 19, 2003 and pay National dues at a twenty-five percent (25%) reduction.
Rationale: This Amendment is brought before the membership as directed by the 2002 ADAA House of Delegates. The original motion for this amendment is as follows: Judith Andrews, Eighth District, moved and it was seconded by Darlene Munott, that the proposed Amendment #4 be referred back to the ADAA Council on Governance for review and revision (to include not less than 10% dues reduction) and presented to the 2003 ADAA House of Delegates for consideration. The Board of Trustees has also directed the Governance Council to present the possible financial impact this amendment would have on the Association. It is estimated that approximately 2000 members would be eligible to take advantage of this privilege of membership in the next 10 years. If the amendment does not pass, the approximate annual cost to the association could be as high as $47,500. If this amendment does pass, the possible cost to the association could be $19,000 annually. (The figures presented above are based upon the current national annual dues amount of $95) Subsequent years at any rate would see an increase in these costs as more members are entitled to this special reduction and as membership dues may increase.
PROPOSED AMENDMENT #2
Article VI House of Delegates Section 7. Duties of the House of Delegates (Housekeeping to clarify intent)
Strike “policies” and insert “policy statements” in sentence two. Proposed Amendment to read:
Section 6. Duties. The House of Delegates
shall be the governing body of this
Association. It shall determine the policy
statements of the Association, determine
dues for all membership classifications at the
beginning of the fiscal year in which such
dues are applicable, adopt an annual budget,
elect officers and district trustees, amend
the Bylaws, and transact whatever other
Association business is necessary. The annual
budget proposed by the Board of Trustees
to the House of Delegates for adoption shall
have a line item stating the number of members
at the established dues amount.
Rationale: As the Section currently reads, it could be interpreted that the all policies of the ADAA must be determined by the House of Delegates, including the policies set forth in the Manual of Procedures. The Manual of Procedures is a complex guide developed and administered by the Board of Trustees used to properly carry out the directives of the House of Delegates and the ADAA Bylaws. The ADAA Manual of Procedures is meant to provide administrative policy. The intent of the statement in Section 6 was to ensure that all official “political” policy statements issued by the ADAA were first approved by the House of Delegates. According to Roberts Rules, the House of Delegates always has the ability to create any policy for the Association so this amendment would not dismiss that authority. This amendment would just help clarify the intent of the Bylaws in that the House is not the sole body authorized to make certain policies.
PROPOSED AMENDMENT #3
Article IX Board of Trustees Section 4. Duties. (Housekeeping to clarify intent)
Insert: “ADAA Bylaws and any” after “… subject to the” Proposed Amendment to read:
Section 4. The Board of Trustees shall be the
governing body of this Association when the
House of Delegates is not in session, subject
to the ADAA Bylaws and any policies established
by the House of Delegates.
Rationale: This phrase clarifies that the actions of Board of Trustees is governed by the ADAA Bylaws and the directives of the House of Delegates.
PROPOSED AMENDMENT #4
Article IX Board of Trustees Section 4. Duties.
Add new part “B.” to duties and number the existing language of Section 4 part “A.” Proposed Amendment to read:
B. The Board of Trustees by two-thirds (2/3) vote shall have the authority to amend the ADAA Manual of Procedures as necessary to effectively administer the business of this Association.
Rationale: The addition of this statement in the Bylaws clarifies the authority of the Board of Trustees to make amendments to the ADAA Manual of Procedures.
PROPOSED AMENDMENT #5 DISCIPLINE
Add new article XVIII Discipline to read: Article XVIII Discipline
A. Complaints alleging a violation of the ADAA Principles of Ethics and Code of Professional Conduct by a member of the ADAA shall be administered by the Board of Trustees during an Executive Session, in accordance with the Parliamentary Authority of this Association and the ADAA Manual of Procedures.
1. The Board of Trustees shall have the authority to appoint a special committee to review the charges of the alleged violation and render an opinion as to the disciplinary action required.
2. The Board of Trustees shall have the final authority to impose any recommended discipline against a member
3. All official records and minutes pertaining to any disciplinary procedure shall remain sealed and confidential regardless of the outcome.
B. A member has the right to file a formal appeal to any disciplinary decision within thirty (30) days of the final determination.
1. The written appeal shall be delivered in writing by certified mail to the President, President Elect and the Executive Director of the American Dental Assistants Association.
2. Hearings on appeals shall be conducted during a regular meeting of the Board of Trustees during an Executive Session.
3. The rules established in the ADAA Manual of Procedures shall govern these appellate hearings.
4. All official records and minutes pertaining to any appeals process shall remain sealed and confidential regardless of the outcome.
C. A final report of any disciplinary action taken against a member shall be made during a regular meeting of the House of Delegates and recorded in the official minutes.
1. No report shall be offered to the House of Delegates until a disciplined member has had the official opportunity to complete an appeals process.
2. The report of disciplinary action to the House of Delegates shall consist of only:
a. the name of the member disciplined
b. the disciplinary action taken.
c. the official reason for discipline recorded in the minutes of the House of Delegates shall be “just cause.”
Rationale: Proposal of this amendment was a directive from the 2002 House of Delegates.
PROPOSED AMENDMENT #6
Article VII Officers Section 4 Election
Amend Sentence #1 and insert new sentence 2
Strike “shall” and insert “may”. After the
period insert the following sentence: When
only one nominee is presented for each
office to be elected, the House of Delegates
by unanimous consent may authorize the
chair to effect the election by declaring each
nominee elected by acclamation.
Section 4 to read:
Section 4. Election. Election may be by ballot
during the Annual Conference of the
established election year, and a majority of
the House of Delegates shall elect. When
only one nominee is presented for each
office to be elected the House of Delegates
by unanimous consent may authorize the
chair to effect the election by declaring each
nominee elected by acclamation. If there
are more than two candidates for an office
and one candidate does not receive a majority
on the first ballot, the two (2) names
receiving the highest number of votes shall
be reported to the ADAA Secretary to be
placed on the ballot for election by the
House of Delegates. Balloting shall continue
until one (1) of the two (2) remaining candidates
receives a majority vote.
Rationale: This makes a provision for the House of Delegates to exercise its right to dispense with the formality of an election of officers by ballot when only one person has been nominated for each office.
PROPOSED AMENDMENT #7
Article VIII Trustee Districts and Trustees Section 2 Trustees D. Election
Strike “shall” and insert “may” then add the following statement after the period:
When only one nominee is presented to be
elected for the office of district trustee, the
voting members of the district by unanimous
consent may authorize the chair to effect the
election by declaring the nominee elected
by acclamation.
Section 2. D. to read:
Election. Election may be by ballot during the
Annual Conference of the established election
year, and a majority vote of the Trustee’s
District shall elect. When only one nominee
is presented tO be elected for the office of
District Trustee, the voting members of the district
by unanimous consent may authorize the
chair to effect the election by declaring the
nominee elected by acclamation.
Rationale: This makes a provision for a District to exercise its right to dispense with the formality of an election of trustee by ballot when only one person has been nominated for the position.
PROPOSED AMENDMENT #8
Article IV Section 2 Membership Classifications Amend Section H.3. by addition of underlined language
Amend to read:
3. Military members shall have the privilege of serving as a delegate to the ADAA House of Delegates, serving on the Board of Trustees as the elected Trustee of the Military Membership Classification, and serving as members of councils.
a. Military members shall not be eligible to serve as an elected or appointed officer of this association.
Rationale: This provides that the Military Membership Category will be represented on the Board of Trustees.
PROPOSED AMENDMENT #9
(Housekeeping pending adoption of Amendment #8) Article IV Section 2 Membership Classification Amend by striking H.4.a.
Proposal to strike the following language:
a. Military members, by not being affiliated with a State Association or a Local organization, shall not be able to hold office in the ADAA or have representation on the Board of Trustees.
Rationale: Housekeeping. This language will be stricken if the previous amendment to H.3., is adopted.
PROPOSED AMENDMENT #10
(by substitution only if Amendment #8 is adopted) Amend Article VIII–Trustee Districts and Trustees
Amend to read: Please note all proposed amendments are underlined and italicized in bolded text.
Section 1. Trustee Districts.
A. The State Associations and Local Organizations shall be grouped into twelve state districts numbered and geographically distributed as follows:
First District–Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont
Second District–New Jersey, New York, Pennsylvania
Third District–Delaware, District of Columbia, Maryland, Ohio, Virginia, West Virginia
Fourth District–Kentucky, North Carolina, South Carolina, Tennessee
Fifth District–Alabama, Florida, Georgia, Mississippi, Puerto Rico, Virgin Islands
Sixth District–Illinois, Indiana, Michigan
Seventh District–Minnesota, North Dakota, South Dakota, Wisconsin
Eighth District–Iowa, Kansas, Missouri, Nebraska
Ninth District–Arkansas, Louisiana, Oklahoma, Texas
Tenth District–Alaska, Idaho, Montana, Oregon, Washington
Eleventh District–Arizona, Colorado, New Mexico, Utah, Wyoming
Twelfth District–Hawaii, Nevada, California, Guam
B. There shall be an additional Trustee District called the Military District representing the members of the United States Military branches having a contractual relationship with the ADAA.
Section 2. Trustees.
A. Number.
1. There shall be twelve (12) state district trustees, one (1) from each trustee district.
2. There shall be one (1) Military District Trustee.
A. Eligibility.
1. A state district trustee shall be a legal resident of the district which he/she represents. A district trustee shall be an active, life or special member and shall have served as a member of an ADAA committee or council or as an officer of a State Association.
2. The Military District Trustee shall be an officer in one of the branches of the United States military having a contractual relationship with the ADAA
A. Nomination. In accordance with the ADAA Manual of Procedures, the Nominating Sub-Committee shall present a slate of one (1) or more qualified candidates for each district trustee position to be filled. The report of the sub-committee shall be presented to the House of Delegates at the Annual Conference of the established election year. Additional nominations may be made from the floor of the House of Delegates by a delegate from the district in which the nominee is a member. No name may be placed in nomination without the written consent of the nominee.
B. Election. Election shall be by ballot during the Annual Conference of the established election year, and a majority vote of the trustee’s district shall elect.
Proviso: Once the House of Delegates has approved the addition of the Trustee position for the Military District, the Board of Trustees, during the 2003 Post Annual Conference board meeting, shall immediately appoint the Association’s first Military Trustee to serve the first three (3) year term. All subsequent trustee terms shall be determined by election as prescribed by the bylaws of the ADAA.
1. If there are more than two candidates for an office and one candidate does not receive a majority on the first ballot, the two (2) names receiving the highest number of votes shall be reported to the ADAA Secretary to be placed on the ballot for election by the District.
2. If an election results in no candidate elected with a majority vote after the second ballot, then the office shall be declared vacant and a trustee shall be appointed by the President after consultation with the Executive Committee and the state presidents of that district. The appointment shall be made within thirty (30) days of the declared vacancy. The appointed trustee shall assume his/her duties immediately upon accepting the appointment.
A. Term of Office. The term of office for a district trustee may be three (3) years or until a successor assumes office. Elected trustees shall assume their duties on the same date as the elected officers. No trustee shall serve more than two (2) consecutive terms.
B. Duties.
1. The state district trustee shall serve as a member of the Board of Trustees and act as advisor and liaison person to the State Associations and Local Organizations, within the district. Trustees shall perform the duties as may be prescribed by these Bylaws, the ADAA Manual of Procedures, and the parliamentary authority adopted by the Association.
2. The Military District Trustee shall serve as a member of the Board of Trustees and act as advisor and liaison person to all the branches of the United States military having a contractual relationship with the ADAA. This Trustee shall perform the duties as may be prescribed by these Bylaws, the ADAA Manual of Procedures, and the parliamentary authority adopted by the Association.
Rationale: This complex amendment provides for the appointment of the first military trustee, provides for the election of the military trustee, and provides for the establishment of the military trustee district.
PROPOSED AMENDMENT #11
(Housekeeping upon the adoption of Amendment #8) Article IX Board of Trustees Section 1
Amend to read:
Section 1. Composition. The Board of
Trustees shall be composed of the four (4)
elected officers, the Immediate Past
President, the thirteen (13) district trustees,
and the Executive Director. The Executive
Director shall be an ex-officio member of
the Board of Trustees without vote.
Rationale: Housekeeping. This amendment will be effective if the previous amendment to H.3. is adopted.
COPYRIGHT 2003 American Dental Assistants Association
COPYRIGHT 2003 Gale Group
